Attaching a file in Outlook is a straightforward task that can be done in a few simple steps. First, open a new email message or reply to an existing one. Then, click on the "Attach File" icon, which looks like a paperclip. Next, browse your computer’s files to select the one you want to attach. Finally, click "Insert" to add the file to your email. Now let’s dive deeper into each step.
Before we begin, it’s important to note that the following steps will show you how to attach a file to an email using the desktop version of Outlook. This process will allow you to include documents, images, or any other files you need to send via email.
The first thing you need to do is open the email message where you want to attach a file.
If you’re starting a new email, click on "New Email" in the top-left corner of Outlook. If you’re replying to someone, open the email and click on "Reply" or "Reply All" depending on who you want to receive the email.
Look for the paperclip icon on the top menu of your email message. It’s usually located right above the body of the email.
Once you find it, click on it, and a dropdown menu will appear. This menu gives you options to attach files from recent items, web locations, or from your computer.
After clicking on "Attach File," you’ll need to select "Browse this PC" if the file you want to attach isn’t in the recent items or web locations.
A dialog box will pop up. Use it to navigate to the location on your computer where the file is stored. Click on the file to select it.
After selecting the file, click on the "Insert" button at the bottom-right of the dialog box.
The file will now be attached to your email. You’ll see it listed in the "Attached" area right below the subject line of your email.
After completing these steps, the file you’ve chosen will be attached to your email. You can then proceed to send the email as you normally would. The recipient will receive the email with the file attached, which they can then download and view on their own device.
You can attach most types of files, including documents, spreadsheets, PDFs, images, and audio files. Just be aware of the size limitations.
Yes, Outlook integrates with OneDrive, allowing you to attach files directly from your cloud storage.
Outlook will usually notify you if a file exceeds the size limit. It’s a good idea to check the file size before attempting to attach it.
Outlook doesn’t allow you to attach folders directly, but you can compress the folder into a ZIP file and attach that instead.
Once a file is attached, it will appear in the "Attached" section of the email, usually just below the subject line
Attaching a file in Outlook might seem like a small and simple task, but it’s a crucial part of everyday email communication. Whether you’re sending a critical document to a colleague, sharing photos with friends, or submitting work to a client, knowing how to attach files efficiently can save you time and ensure your emails are received with all the necessary information. Always keep in mind the tips provided, as they can help you navigate any hiccups you might encounter, like dealing with large files or ensuring secure transmission. As we rely more heavily on digital communication, becoming adept with these skills will only become more important. So, go ahead and give it a try – your first successfully attached file is just a few clicks away!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.